Emily Carr e-mail signature generator

Introduction

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This web application will assist you in creating a standardized e-mail signature for use with your Emily Carr e-mail account

This process will take approximately 10-15 minutes to complete.

With this utility you will be able to create a signature for use with either Apple Mail, Emily Carr Webmail, or Mozilla Thunderbird (the school's officially supported desktop e-mail client). Unfortunately there is no standard way across all mail programs to use a signature that is anything other than plain text, so each mail program has its own steps you will need to follow to install your signature.

To begin, simply follow the steps below:

  1. Fill in your information
  2. Select your mail programs
  3. Install the signature

1

Fill in your information

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Fill in your information in the form fields below. You will see a live preview of your changes as you enter your information.

Dr. Emily Carr   Artist and Writer, Foundation Department

tel 604 844 3800 ext 1234 fax 604 844 3801 cel 778 688 1234

Emily Carr University of Art + Design

520 East 1st Avenue, Vancouver BC V5T 0H2

Follow us on Facebook, Twitter, Instagram + YouTube

 

Your extension is not necessary if you have a direct-dial line

2

Select your mail programs

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Mozilla Thunderbird
Apple Mail
New Emily Carr Webmail (mobilemail.ecuad.ca)
Old Emily Carr Webmail (webmail.ecuad.ca)

Please note: installing your signature for webmail is a bit more complicated than for other mail programs... but not impossible !

You can do it !

3

Install your signatures

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Below you will find instructions for installing your signature into the following mail programs:

Thunderbird Signature Setup

For Mozilla Thunderbird you need to download an HTML file containing your signature to your computer and then attach this HTML file in Thunderbird's account settings as your new signature.

Because the signature is in HTML format, you will also need to tell Thunderbird to send your e-mails as both text and HTML in order for the formatting of your signature to be preserved.

Ready ? Let's get started (you can use the video below to assist you):

  1. Download the HTML signature file by clicking on this button .
    After the download is complete, you should see a file called "ecu_signature.html" that your browser downloaded to your computer. You may need to search for it as different browsers put downloaded files in different places.
  2. Locate the "ecu_signature.html" file on your computer and move it to a safe place (e.g. to your "My Documents" (PC) or "Documents" (Mac) folder). If you leave the file where your browser downloaded it, you may accidently delete it in the future and have to re-install your signature.
  3. Open the Mozilla Thunderbird program
  4. From the "Tools" menu, select "Account settings" and select your account
  5. Click on "Attach this signature" and click the "Choose" button
  6. Locate the "ecu_signature.html" file and attach it

Now that your signature is set for your account, we need to make sure it will show up properly when sending mail.

  1. In Thunderbird, from the "Tools" menu, select "Options..." (if using a Mac, under the "Thunderbird" menu, select "Preferences...")
  2. Select the "Composition" tab, then the "General" sub tab from within that
  3. Click on the "Send Options..." button at the bottom
  4. From the "Text format" section, choose "Send the message in both plain text and HTML"

New messages you create for that account should now contain your signature at the bottom of every message.

Please note that due to the way Thunderbird's new message window works, the text "emily carr university" in your signature may appear in a darker color and underlined when composing your message (it is a web link back to our main website). Even though it displays a bit funny when composing messages, it will display properly for the recipients of your message (a lighter blue and not underlined).

Apple Mail Signature Setup

For Apple Mail, you can simply copy the signature text below (⌘ + C) from the Safari or Chrome browser and paste it into Apple Mail's signature settings. This will only work if you are using the Safari or Chrome browser (this will not work with Firefox as the formatting will not be preserved).

------------- COPY START -------------
-------------- COPY END --------------

Copy the signature text above, then open Apple Mail and:

  1. From the "Mail" menu, select "Preferences..."
  2. Select the "Signatures" tab
  3. Choose the account on the left panel that you wish to use the signature with
  4. From the middle panel, select the + button (add)
  5. Uncheck the "Always match my default message font" checkbox under the signature area on the right
  6. Now paste your signature (⌘ + V) into the signature area on the right. The formatting should be retained and it should look the same as it does in Safari

Any new messages you create for that account should now contain this signature at the bottom of every message.

New Emily Carr Webmail Signature Setup

For the New Emily Carr Webmail, you can simply copy the signature text below (⌘ + C) from the Safari or Chrome browser and paste it into the signature section in webmail. This will only work if you are using the Safari or Chrome browser (this will not work with Firefox as the formatting will not be preserved).

------------- COPY START -------------
-------------- COPY END --------------

Copy the signature text above

Once copied, open your internet browser of choice and:

  1. Log into the New Emily Carr Webmail system (this will open in a new window/tab)
  2. From the gear menu, select "Preferences" and then "Mail"
  3. Click on "Personal Information"
  4. Now paste your signature (⌘ + V) into the signature area at the bottom of the page. The formatting should be retained and it should look the same as it does in Safari

Any new messages you create for that account should now contain this signature at the bottom of every message.

Old Webmail Signature Setup

The Emily Carr Webmail system has limited support for e-mail signatures that are anything other than plain text. There is support for creating "stationery" within Webmail which does support the more advanced formatting our signature requires, but you will need to compose new messages in HTML mode (more on this below). We can use this "stationery" feature to attach our signature to Webmail e-mails.

To begin, click on the "load HTML signature" button below to load the HTML markup. Once loaded, select all the contents in the text area and copy them to your clipboard.

Once copied, open your internet browser of choice and:

  1. Log into the Emily Carr Webmail system (this will open in a new window/tab)
  2. From the "Options" menu, select "Mail"
  3. Under "Message Options" select "Message Composition"
  4. Ensure "Compose messages with an HTML GUI by default" is checked (important !). Click the "Save Options" button to save this setting
  5. Under "Message Options" select "Message Composition" again
  6. Click on the "Create stationery and form responses." link
  7. Ensure "Create new stationery" is selected, click "Edit"
  8. Give a name to your new stationery (e.g. "My signature"), and ensure stationery type is set to "HTML"
  9. Paste the HTML code that you copied from the text area above into the "Stationery" section
  10. Click "Save stationery"

To use this new stationery/signature when creating a new message you will need to ensure that your messages are composed in HTML mode. This should now be the default from performing step #4). From the new message composition window, you should see a stationery selector below the subject line. Select your new stationery from this list.

Your signature should now appear formatted correctly within your message. New messages you create in the future will require that you select the stationery from the list.